SU 1 Administrative Tasks

• Coordinate recruitment & registration events with School
• Coordinators and SU Team
• Oversee troop formation in partnership with the School
• Coordinators and communicate troop formation information to the
• Registrar for SU database entry
• Oversee School Coordinators
• Create and maintain Unplaced Girl Roster; communicate to
• Registrar unplaced girl information, subsequent placement
• information, and placement decline information for SU database
• entry
• Maintain Council assigned troop numbers and communicate to
• Registrar assigned troop number information for SU database entry
• Develop SU membership goal with the SU Team and the Council
• Community Development Director
• Oversee Volunteer Applications with the Level Advisors and ensure
• SU database entry
• Participate as a member of the SU Team

• Maintain a list of troops at the school: leaders’ contact information, troop meeting time and place, number of additional girls each troop is willing to take
• Provide school calendar information to the SU Team
• Assist TDM with placing girls in troops
• Assist TDM with monitoring wait list
• Assist in recruiting new Scouts and leaders
• Act as a consultant to leaders in conjunction with the SU Team for troop parent meetings, troop management, training, and program
• Assist SU Team with registration events

• Process registration forms and submit to Council per Council requirements ensuring accuracy and depositing monies per Council requirements
• Enter registration form data into SU database
• Reply to girl interest and registration inquiries within 48 hours and contact unplaced girl family per status within 14 days of interest
• Maintain girl and adult troop roster information and periodically check with troop leaders for accuracy
• Ensure the confidentiality of names, addresses, telephone information, and email addresses of all SU registered Girl Scout members and volunteers
• Assist the TDM with girl troop placement
• Maintain troop folders (at LHH Scout House)
• Participate as a member of the SU Team

• Ensure quality program experiences for girls and volunteers beyond the troop meeting
• Promote Council, Regional, and Program level geographic events to the SU
• Oversee all SU events
1. Review event proposals for:
1. Date conflicts
2. Appropriateness per GSUSA program
3. PR compliancy per Council requirements
4. Safety compliance per Council requirements: insurance, adult/girl ratio, First Aid, 411 Event form
5. Budget
2. Review post event:
1. Evaluation form
2. Financial form
3. Event Final Report that includes event implementation specifics
3. Provide the above (#2) written reports to SU records
• Remain current and advise the SU on GSUSA / Council program standards, procedures, safety guidelines
• Assess and establish appropriate collaboration with other community groups
• Utilize community resources to enhance program
• Support and promote Council’s fundraising and product sales activities
• Participate as a member of the SU Team

• Be familiar with the Level program: handbook, badge information,
• girl award process, current leader training for the Level
• Provide information, resources, and support to new leaders
1. Receive all new leader names in the level from either the Registrar or the TDM or the LSM
2. Contact new leader to welcome and offer assistance with procedures, information, etc. and note that the new leader’s name and contact information will be forwarded to the School Coordinator who is helpful with local information and support
3. Contact School Coordinator with name and contact information of new leader and ask that the coordinator contact the new leader and introduce herself
• Mentor leaders to increase their knowledge of GS program
• Maintain, with assistance of the Registrar, a leader roster of the level and periodically review for accuracy
• Assist TDM with monitoring Volunteer Application process
• Assist LSM with monitoring leader training
1. Follow new leader progress and training timeliness
2. Review periodically training records for compliance
• Assist in the conflict resolution process when issues arise
• Act as a consultant for level discussions at Leaders Meetings
• Ensure two workshops for the program level are offered within the SU during current year
• Participate as a member of the SU Team

• Consult with the Council Community Development Director to ensure the health and welfare of girls and adults in the SU
• Ensure that leaders and the SU Team members are versed in GSUSA and Council goals, policies / standards and operating procedures through administering, supervising, and evaluating Leaders and volunteers
• Oversee the mentoring of Leaders to increase their knowledge of the GS program
• Oversee Leader Training status and statistics with the level Advisors and ensure SU database entry
• Provide support and assist in resolving conflicts that may arise
• Develop, with the assistance of the SU Team, an agenda of SU Team Meetings and facilitate those meetings
• Develop, with the assistance of the SU Team, the agenda of regular Leaders Meetings and facilitate those meetings
• Ensure a mentoring program is in place
• Recognize and promote volunteers
• Develop enrichment training at Leaders Meetings
• Facilitate the sharing, with the SU Team’s assistance, of information with the leaders via Leaders Meetings, electronic message, and the SU website
• Maintain timely communication with all SU volunteers and Council personnel
• Ensure all leaders receive all information distributed at Leaders Meetings
• Provide written reports to Council about leader support activities
• Oversee accurate record keeping and reporting of SU finances (maintained by SU Treasurer), signed leader agreements, and leaders meeting attendance
• Develop and periodically review the SU Plan of Work and budget with the Team and the Council Community Development Director
• Promote and recruit the participation of SU volunteers within the SU
• Participate as a member of the SU Team

• Oversee committee
• Solicit SU candidates for recognition
• Review candidates eligibility
• Communicate with Council as needed
• Complete and/or review appropriate forms to Council according to procedure
• Oversee recognitions within the SU

• Serve as liaison between SU delegates and Council
• Remain current with delegate information from Council
• Provide delegate job description to SU
• Solicit candidates: adult and girl
• Ensure candidates meet eligibility requirements
• Conduct SU election

• Promote SU activities with local news media and community

• Liaison with Council Property Manager
• Coordinate SU 1 troop use
• Distribute use contracts and forward completed contracts to Council Property Manager
• Distribute and maintain records and deposits of building keys
• Distribute and maintain records for locker storage
• Check property weekly and notify Council Property Manager regarding paper supply requirements
• Remain “on call” for weekend rental emergencies and/or problems

• Inventory and maintain SU equipment
• Coordinate use of SU equipment
• Ensure timely access to equipment

• Maintain SU bank account and financial records
• File SU financial reports with Council
• Assist Leaders as needed with maintaining troop bank accounts
• Collect and review troop financial reports and annually submit copies to Council
• Review budgets for SU events
• Provide financial report to the SU Team in January and June
• Participate as a member of the SU Team

• Liaison between SU and the Council Product Sales Director
• Coordinate SU Fall Product Sale
• Attend Council training
• Plan and implement product sale with troops
• Train troop fall product sale contact
• Coordinate troop paperwork and deliver to CouncilMaintain roster of level
• Maintain inventory records
• Coordinate and supervise product delivery to the SU
• Distribute recognitions to participating troops

• Liaison between SU and the Council Product Sales Director
• Coordinate and manage SU Cookie Sale
• Attend Council training
• Organize, train, and direct troop cookie chairs
• Coordinate troop paperwork and deliver to Council
• Secure and coordinate SU cookie delivery site
• Organize and supervise cookie delivery troop pick up
• Arrange storage, time availability, and distribution for extra cookie cases (Cookie Cupboard)
• Maintain inventory records
• Secure permission from local businesses for cookie booth sales
• Organize and manage troop assignment of booth sales
• Distribute recognitions to participating troops